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OneDrive & SharePoint ​

OneDrive and SharePoint provide cloud storage and collaboration platforms for Microsoft 365 organizations.

Overview ​

OneDrive is personal cloud storage for individual users, while SharePoint is a collaborative platform for teams and organizations to store, share, and collaborate on files.

OneDrive ​

OneDrive is personal cloud storage that syncs files across your devices.

Key Features ​

  • Personal Storage - Cloud storage for individual users
  • File Sync - Sync files across devices automatically
  • File Sharing - Share files and folders with others
  • Version History - View and restore previous file versions
  • Offline Access - Access files offline with sync
  • Mobile Access - Access files from mobile devices

Storage Limits ​

  • Business Plans - Typically 1TB per user
  • Enterprise Plans - Can be up to 5TB or unlimited

Common Tasks ​

  • Upload Files - Drag and drop or use Upload button
  • Share Files - Right-click → Share to set permissions
  • Sync Files - Install OneDrive sync client for automatic sync
  • Access Files - Access via web, desktop app, or mobile app

Sharing Options ​

  • People in Your Organization - Share with internal users
  • Specific People - Share with specific users or groups
  • Anyone with Link - Public sharing with link
  • Permissions - Control view, edit, or comment access

SharePoint ​

SharePoint is a collaboration platform for teams to work together on documents and projects.

Key Features ​

  • Team Sites - Create sites for teams and projects
  • Document Libraries - Store and organize team documents
  • Collaboration - Real-time co-authoring on documents
  • Version Control - Track document versions and changes
  • Workflows - Automate business processes
  • Customization - Customize sites for your needs

Site Types ​

  • Team Sites - For collaboration within teams
  • Communication Sites - For broadcasting information
  • Hub Sites - To connect related sites

Document Libraries ​

  • Organize Files - Create folders and metadata
  • Co-authoring - Multiple users edit simultaneously
  • Check-in/Check-out - Control document editing
  • Version History - Track all document changes

Permissions ​

  • Site Owners - Full control over site
  • Site Members - Can edit content
  • Site Visitors - Read-only access
  • Custom Permissions - Granular permission control

Integration ​

Office Integration ​

  • Edit documents directly in the browser
  • Open files in desktop Office apps
  • Co-author documents in real-time
  • Automatic saving to cloud

Microsoft Teams Integration ​

  • Access SharePoint files from Teams
  • Share files in Teams channels
  • Collaborate on documents within Teams

Outlook Integration ​

  • Attach files from OneDrive/SharePoint
  • Share links instead of attachments
  • Access files from email

Best Practices ​

File Organization ​

  • Use consistent naming conventions
  • Create logical folder structures
  • Use metadata and tags
  • Regularly clean up old files

Sharing ​

  • Share with appropriate permissions
  • Use links instead of attachments when possible
  • Review sharing permissions regularly
  • Remove access when no longer needed

Security ​

  • Set appropriate access levels
  • Use sensitivity labels
  • Enable data loss prevention
  • Monitor file access and sharing

Collaboration ​

  • Use co-authoring for team documents
  • Leave comments for feedback
  • Use version history to track changes
  • Communicate changes to team members

Access Methods ​

Web Access ​

  • OneDrive - onedrive.live.com or through Office portal
  • SharePoint - Access through SharePoint sites or Office portal

Desktop Sync ​

  • Install OneDrive sync client
  • Install SharePoint sync client
  • Files sync automatically to your computer

Mobile Apps ​

  • OneDrive app for iOS and Android
  • SharePoint app for mobile access
  • Office mobile apps for editing

Sync Client ​

OneDrive Sync ​

  • Syncs personal OneDrive files
  • Files available offline
  • Automatic sync when online
  • Configure sync settings

SharePoint Sync ​

  • Sync SharePoint document libraries
  • Works similar to OneDrive sync
  • Access SharePoint files in File Explorer
  • Manage sync settings

Troubleshooting ​

Common Issues ​

  • Sync Errors - Check internet connection and sync status
  • Permission Issues - Verify user has appropriate permissions
  • Storage Full - Check storage limits and clean up files
  • File Conflicts - Resolve conflicts in sync client

Support ​

For assistance with OneDrive, SharePoint, or file sharing, contact our support team.

Need help? Contact our support team

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